How to Throw the Perfect Kids’ Birthday Party

So your child’s birthday is coming up, and you’re feeling overwhelmed. Planning a birthday party for adults can be stressful enough, but planning for a bunch of children to get together can be incredibly daunting. But don’t worry, with a little bit of organization and careful planning, you’ll be able to pull the party off without a hitch.

Follow this checklist so you’re fully prepared when those kids come running.

About Two Months To Six Weeks Before

  • You don’t want to decide on a theme with your child any sooner than this. If you rush into planning, then you are just unnecessarily stressing yourself out. Plus, this gives your children more time to change their minds, so make sure to stay firm when you both decide on what theme works.
  • Find and book the party location.
  • Hire entertainment, such as a magician for birthday parties. By doing so, you’re giving them ample time to block off their schedule for you.
  • Set your budget with the remaining factors for the party. Now that entertainment and the venue are all established, you’ll have a better idea of where to allocate the rest of your funds.

One month before

  • Ask your child’s teacher for a class list, and send out invitations. Don’t forget to include other family and friends besides just classmates! (This may sound obvious, but a lot of details can fall through the cracks when you’re dealing with children’s birthday parties!)
  • Set a menu. Make sure to talk to parents beforehand to double-check about serious food allergies and to set up alternatives. Some venues may provide their own food menu to choose from, but if not, take this time to choose everything you’d like to include from appetizers and munchies to the main course and the cake.
  • Order the piñata, if you’ve chosen to have one, as well as other decor such as balloon or sky dancers.

Three weeks before

  • Determine which games and activities you would like to have in addition to the entertainer. Depending on your venue, some options include pin the tail on the donkey, bobbing for apples, Twister, board games, musical chairs, a craft table, a treasure hunt, and music to dance to.
  • Create the goody bags. Depending on the age of the kids, some good ideas include coloring books and pencils, candy, nail polish and hair ties, stuffed animals, and disposable cameras.
  • Ensure that a few extra adults are available to lend you a hand.

Two weeks before

  • Confirm all your reservations.
  • Call and confirm all the kids are attending, and follow up on those who have not RSVP’ed yet.
  • Create a party day flow schedule. This is where you will write down every activity and what time you want it to happen. A schedule like this doesn’t have to be set in stone, but it will give you a good feel for how the day will go ahead of time, while ensuring you won’t forget any one activity.
  • Get together all party items you’ll need, including punch bowls, ice cream scoopers, platters, paper products, utensils, and extra tables and chairs.

A few days before

  • Make a grocery list and go shopping.
  • Pick up the cake.
  • Wrap the birthday gift.
  • Coordinate with your extra helpers what exactly you’ll need them to do.
  • Decorate the venue (if you have access to the venue).
  • Pick out the birthday outfit.
  • Relax

With this checklist in mind, you’ll be on your way to having the best birthday party your child has ever dreamed of. And despite the stress, that’s what it’s all about, right?

Kristi Cathey

Hi everyone! My name is Kristi Cathey and I’m glad you found your way to my blog. I am a mother of 3 beautiful angels. This blog was created in order to share my personal experiences in baby care and general health care for pregnant women. If you'd like to get in touch with me, please contact me by sending me an email via Welcome to

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